Purchasing

Purchasing Card Information

Sales Tax Exemption | Contacts | P-Card Bulletin | Site Admin Information | Allowed/Prohibited Expenses | Pcard Force Post Schedule FY12

Purchasing cards are issued to school and departments as an alternative method to simplify the purchasing of small dollar items, less than or equal to $1,000 per vendor per day, in accordance with District Purchasing Policies, Procedures, and Guidelines.  If your total purchase exceeds $1,000, then a requisition must be entered into PeopleSoft.

To obtain a P-Card:

Complete form PBSD 2076, obtain appropriate signatures and send to Purchasing Suite-A323.

Once the application is received in Purchasing, a card request is input into Bank of America’s card system.


  • View the mandatory on-line training session on Train U, complete the quiz and the Cardholder Acceptance Guidelines and Contract (Liquid Office Form PBSD 2077).

  • Submit PBSD 2077 to Purchasing Card System.

  • Note: There is a 7-10 business day turnaround time to process new card requests. Purchasing Cards will not be issued without completion of the mandatory on-line training, quiz AND Liquid Office Form PBSD 2077.

To access the training video, sign onto Train U,  and enter p-card  in Find Courses Search
Link:   http://trainu.palmbeach.k12.fl.us

    Trainu Course Catalog


Card Spending Controls:


There are two spending limits established on each card; a single purchase limit and a monthly limit.


The single purchase limit is the $1,000 per vendor per day limit.

The Monthly limit is the total amount of money that can be spent from the 28th of the month to the 27th of the following month.

Limits are set based on position and need.  If limits need to be increased then a written request (via e-mail) is required to be sent to ‘purchasing card system’ email box from the Principal / Director.  Area Superintendents are required to provide request for Principals.   Important Note: do not send card numbers via e-mail, the name is sufficient

General limits are:
Travel expenditures – not allowed
Per vendor per day - $1,000
Monthly limit - $2,500

Principal / Director limits are:
Travel expenditures - allowed
Per vendor per day (goods) - $1,000
Per vendor per day- (travel) - $5,000
Monthly limit - $7,500


Miscellaneous Facts:

Remember to use your school’s address when asked for the billing address.

  • Keep all receipts and back-up documentation for your month-end reconciliation.
  • Phone accessories only – NO phones or monthly charges (even for internal accounts)
  • Computer Peripherals (mouse, keyboard, printers, software, if compatible with District standards)
  • NO Computers
  • NO Services (if you are not receiving a tangible item then it is a service)
  • Food is only allowed if the funding source allows it.  Questions regarding this should be directed to  Budget Services.
  • When traveling, NO meals allowed, due to per diem
  • NO CHEMICALS CAN BE PURCHASED ON THE PCARD – Contact Morris Simpson.

District Accreditation "Reaching Beyond Excellence"

Palm Beach County Schools - Rated “A” by the Florida Department of Education 2005-2011

The School District of Palm Beach County is an
Equal Education Opportunity Provider and Employer.
Equity Coordinators.pdf