Bookkeeper Training and Support

Internal Accounts Manual

 

Chapter Topic Revised
Manual Cover Page (with contact information) 07/19/16
1 Internal Accounts Overview FY17 12/14/16
2 Bookkeeping Timelines and Document Retention 07/19/16
A) Timelines for School Bookkeepers 07/19/16
B) Internal Accounts Audit Files 07/19/16
3 Internal Accounts Banking FY17 02/07/17
A) Banking Supply Form FY18 
4 Internal Accounts Chart of Accounts 07/19/16
A) Chart of Accounts - FY18 11/02/17
B) Account Definitions FY17 02/07/17
C) Transaction Codes 12/14/16
  1. Deposits FY17 
  2. Checks FY17
  3. Checks cont - FY17 
  4. Transfers FY17 
5 Category and Umbrella Maintenance  07/19/16
6 Vendor Setup and Maintenance 07/19/16
7 Cash Receipts and Deposits FY17 02/08/17
A) Sponsor's Responsibilities for Internal Accounts 8/5/14
B) Sample Monies Collected Forms 8/5/14
C) Drop Safe Log 8/5/14
D) Deposit Reports 8/5/14
8 Cash Disbursements and Checks 07/19/16
A) Sample Check Requisitions 8/5/14
B) Sales Tax - Sales & Purchases 07/20/17
9 NSF Check Processing FY17 02/07/17
A) NSF Notice 8/5/14
B) NSF YTD Report 8/5/14
C) NSF Outstanding Report 8/5/14
D) Recording Returned Checks in School Cash with Envision 10/26/17
10 Change Funds 06/02/17
11 Transfers and Modifications 07/19/16
12 Ledger Inquire 07/19/16
13 Bank Reconciliations 02/07/17
14 District Transmittals 11/17/17
15 Month-End Closing 07/19/16
16 Reports 07/19/16
17 School Cash Catalog 07/19/16
A) Worksheet for Creating an Online Fee 8/5/14
B) Group Template 8/5/14
C-E)  Tip Sheets for Group Imports 8/5/14
18 Parent Payment Center 12/14/16
19 Fundraising 12/14/16
20 Field Trips 07/19/16
21 Travel FY17 07/19/16
22 Donations 01/26/17
23 Purchasing Guidelines - This section is managed by the Purchasing Department
24 Consulting Agreements - This section is managed by the Purchasing Department
25 Facility Leasing 01/26/17
A) Payment Distribution 8/5/14
B) Sample Monies Collected Report for Lease Payment 8/5/14
26 School Event Income and Ticket Seller Reports 07/19/16
27 Prenumbered Document Inventory 07/19/16
28 Internal Accounts Billing 07/19/16
29 Investments
30 Year-End Closing
A) Year-End Bulletin - FY16 05/25/16
B) Phase 1 Checklist - Complete before June 30th 05/25/16
C) Phase 2 Checklist - Complete by July 31st 05/25/16
31 Appendix