Fingerprinting and Badges

Fees must be paid before fingerprint resubmission and/or badge printing at https://palmbeach.schoolcashonline.com

If you do not have a SchoolCash Online account, you will need to register for an account.

For questions regarding ID and Access Badges, please contact the School Police Office at identification@palmbeachschools.org or call (561) 434-8300.

For questions regarding fingerprinting, background reports, and resubmission fees, please contact HR Operations at fingerprinting@palmbeachschools.org or call (561) 434-8821.

Note: Paying for a 5-year resubmission does not guarantee clearance. A 5-year resubmission requires HR Operations to conduct a background screening.

There are no refunds for 5-year resubmission fees once an individual has been submitted to the Florida Department of Law Enforcement.

Vendor badges automatically expire after 5 years. Vendors will have to be re-fingerprinted to receive a new badge. Please contact the District personnel you will be working with or call HR Operations (561) 434-8821 for directions to re-fingerprint.

Once in SchoolCash Online

You will select one of the following options:
Regular Employee
Temporary Employee
Substitute Teacher
Field Experience, Practicum, & Interns
Charter School Employees
Adult Education
Coach
Guest Instructor

You will then select the badge you are purchasing:
Annual Badge Renewal Fee
Access Badge Replacement Fee
Vendor Resubmit Fee
ID Badge Replacement Fee
5-Year Badge Renewal Fee
Charter Employee Resubmission Fee

All new recommended hires (instructional/non-instructional), will be processed using the new vendor, Fieldprint. An HR representative from the School District will give the applicant instructions regarding registering for fingerprints and payment. 

The candidate will use the instructions to register for fingerprints and provide a “Fieldprint code”. This code will be included in the instructions. Candidates will no longer be fingerprinted at the Fulton-Holland Educational Services Center after June 30, 2022.

• $99 Initial Fingerprint Fee. Funded by the School District effective May 12, 2022 for School District employees (regular/temporary) only.

• $6 Annual Maintenance Fee*

• $19.25 every five (5) years for required resubmission to FDLE and FBI*
*Florida Statute 1012.32 requires that all School District employees have their fingerprints resubmitted to the Florida Department of Law Enforcement (FDLE) and the Federal Bureau of Investigation (FBI) every five (5) years. The District is charged a fee by FDLE ($6 per person annually and $19.25 per person on the five-year resubmission date). Therefore, all regular employees will have a payroll deduction of either $6 or $19.25 on the first paycheck in June.

Badge Renewals:

• Substitutes and Temporary workers will need to have badges renewed between April 1 and June 30 of the year that they expire.  The badge renewal fees which include the above law enforcement fees are as follows:  $10 for an annual badge renewal or $23.25 for a five-year renewal.

• Substitutes should contact the Substitute Office in Recruitment and Retention for badge renewal procedures.

• Temporary workers should contact their department head for instructions on badge renewal.

All new recommended hires (instructional/non-instructional), will be processed using the new vendor, Fieldprint. The appropriate department will give the candidate instructions regarding registering for fingerprints and payment. 

It is imperative that the candidate receive the instructions from the appropriate department. The candidate will use the instructions to register for fingerprints and provide a “Fieldprint code”. This code will be included in the instructions. Candidates will no longer be fingerprinted at the Fulton-Holland Educational Services Center after June 30, 2022.

• $99 Initial Fingerprint Fee. Funded by the School District effective October 12, 2022.

• $10 Annual Badge Renewal* or $23.25 for a Five Year Renewal*

• *Florida Statute 1012.32 requires that all School District employees have their fingerprints resubmitted to the Florida Department of Law Enforcement (FDLE) and the Federal Bureau of Investigation (FBI) every five (5) years. The District is charged a fee by FDLE ($6 per person annually and $19.25 per person on the five-year resubmission date).

Cost
$87.42 every five (5) years.
Badges are issued with an expiration date of five years from the initial fingerprinting. Vendors must be fingerprinted again at the time of expiration and pay the fee.

All fingerprinting is completed through a separate company. You must schedule an appointment using directions and a code provided by the School District.

Fingerprinting Instructions
Beginning April 12, 2024, the previous vendor fingerprinting code will be inactivated and no longer work.  In order to make a fingerprinting appointment, you must contact the department or school you work with to receive an updated code.  If you are unsure of which department/school you are working with, then please complete this form http://l.sdpbc.net/i89dd or contact Human Resources directly at the information below.

Fingerprinting/Background Check is Required
In order to work on campuses, all vendors/contractors/consultants must be cleared through fingerprinting and a background screening. This includes the following:

• Bid-awarded vendors/contractors/consultants
• Subcontractors
• Sub-consultants
• Professional service consultants
• Companies providing services for special events on campuses (e.g. food trucks, book fairs, school pictures, etc.)
• All employees including temporary employees working for any of the above

How to Get Fingerprinting Directions?
Contact the department or school(s) that you will be working with or providing services. The point of contact will provide you with fingerprinting instructions and your specific code for registering with Fieldprint, Inc.

Why a Special Code?
You need to receive a specific fingerprinting code to track which department or school you are working with.  Failure to use the code provided will result in your background not being received and your fee lost.

Not Sure Which Department or School?
If you do not have a point of contact at a dept/school, complete this form: http://l.sdpbc.net/i89dd. A team member from Human Resources will contact you.

Already Have a Blue State of Florida Vendor Badge? 
Save time and money by contacting Human Resources.

Are you a company owner/manager and want to pay for your employees’ fingerprinting fees?
Call our office in Human Resources and we will provide you the information to create an account with our fingerprinting company.  Once you create an account you will get invoiced for your employees’ fingerprinting fees.

Mandatory Reporting of Arrests
Once vendors are cleared to work on campuses, they are mandated by Florida law to report any disqualifying arrests. Vendor employees and vendor companies should report arrests to Human Resources at the information below. Vendors with disqualifying offenses are not allowed on campuses. Failure to report arrests may result in being prohibited from working with the School District and constitute a violation of Florida Statute 1012.467.

The following Florida Statutes govern the fingerprinting, clearance, and self-reporting of arrests:  

• 1012.465  Non-Instructional School District Employees and Contractors
• 1012.467  Non-Instructional Contractors Permitted Direct Student Contact
• 1012.468  Exceptions to Certain Fingerprinting and Criminal History Checks
• In addition, vendors that will have direct contact with students must adhere to these Florida statutes:
  • 1012.315  Screening Standards
  • 435.04  Level 2 Screening Standards

Contact Human Resources: (561) 434-8821 or Fingerprinting@palmbeachschools.org

$87.42 every five (5) years.
Badges are issued with an expiration date of five years from the initial fingerprinting. Vendors must be fingerprinted again at the time of expiration and pay the fee.

Vendors, consultants, contractors, and sports officials will now use Fieldprint, Inc. instead of the Fulton-Holland Educational Services Center after June 30, 2022 for fingerprinting.  Please refer to the instructions provided by the Purchasing Department for scheduling a fingerprinting appointment.

Fingerprinting Instructions
Vendors, Contractors and Consultants will be required to have all contracted workers schedule a fingerprinting appointment before any work commences on school/department sites. Individuals who do not show up for their scheduled appointment time will be charged a Rescheduling Fee of $12.00 by Fieldprint Inc.

Vendors, Contractors and Consultants will schedule their fingerprinting appointment by following these instructions:

1. Visit www.fieldprintflorida.com
2. Enter an email address under "New Users/Sign Up" and click the "Sign Up" button. Follow the instructions for creating a Password and Security Question and then click "Sign Up and Continue".
   Enter the Fieldprint Code: FPPBCVENP
3. Enter the contact and demographic information required by the FBI and schedule a fingerprint appointment at the location of their choosing.
4. At the end of the process, Vendors, Contractors and Consultants should print and take the Confirmation Page with them to their fingerprint appointment, along with two forms of identification.
5. Any questions or problems may be directed to the Fieldprint Customer Service Team at 877-614-4364 or customerservice@fieldprint.com.

If a Vendor, Contractor or Consultant would like to set up an account with Fieldprint so they can pay for the fingerprint fee on the behalf of their employees, please email one of the following individuals listed:
Thomas Harrison, National Sales Executive
Fieldprint Inc.
(888) 472-8918, extension 2192 (Office)
tharrison@fieldprint.com

or 

Suzanne Sorge, National Account Executive
Fieldprint Inc.
(888) 472-8918, extension 2411 (Office)
ssorge@fieldprint.com

The Vendor, Contractor or Consultant will have to complete a standard agreement and an account set up form. Upon the completion and submission of the forms, Fieldprint will set up the vendor's fingerprint account.

Fingerprinting costs are per individual and is the responsibility of the individual scheduling the appointment and payable online when the appointment is scheduled. The badge pickup will be available during the hours of 7:30 a.m. - 4:30 p.m., Monday through Friday, except on designated School District holidays.

Badges are issued with an expiration date of 5 years from the initial fingerprinting. All Contractors, Vendors and Consultants must be fingerprinted again at the time of expiration and pay a fee. In addition, lost badges will result in a fee of $10.00, which is subject to change, payable to Palm Beach County School District and can be obtained through the School District's School Police Department

Badge pick up location:
The Fulton Holland Educational Services Center
School Police Department
3300 Forest Hill Boulevard
West Palm Beach, FL 33406

All charter school personnel will now use Fieldprint, Inc. for fingerprinting. For more information, please contact your Charter School HR representative for instructions.

• $99 Initial Fingerprint Fee

• $10 Annual Badge Renewal or $23.25 for a Five Year Renewal

• $19.25 every five (5) years for required resubmission to FDLE and FBI*
*Florida Statute 1012.32 requires that all School District employees have their fingerprints resubmitted to the Florida Department of Law Enforcement (FDLE) and the Federal Bureau of Investigation (FBI) every five (5) years. The District is charged a fee by FDLE ($6 per person annually and $19.25 per person on the five-year resubmission date). Therefore, the Charter School or the employees will need to make this payment at the time of renewal.

• Badges can be renewed between April 1 and June 30 of the year that they expire.

Charter School Board Members and Charter School Vendors will now use Fieldprint, Inc. for fingerprinting. For more information, please contact your Charter School HR representative for instructions.

• $87.42 every five (5) years.
Badges are issued with an expiration date of five years from the initial fingerprinting. Charter School Board Members and Vendors must be fingerprinted again at the time of expiration and pay the fee.