Fingerprinting and Badges

Fees must be paid before fingerprint resubmission and/or badge printing at https://palmbeach.schoolcashonline.com

If you do not have a SchoolCash Online account, you will need to register for an account.

For questions regarding ID and Access Badges, please contact the School Police Office at identification@palmbeachschools.org or call (561) 434-8300.

For questions regarding fingerprinting, background reports, and resubmission fees, please contact HR Operations at fingerprinting@palmbeachschools.org or call (561) 434-8821.

Note: Paying for a 5-year resubmission does not guarantee clearance. A 5-year resubmission requires HR Operations to conduct a background screening.

There are no refunds for 5-year resubmission fees once an individual has been submitted to the Florida Department of Law Enforcement.

Vendor badges automatically expire after 5 years. Vendors will have to be re-fingerprinted to receive a new badge. Please contact the District personnel you will be working with or call HR Operations (561) 434-8821 for directions to re-fingerprint.

Once in SchoolCash Online

You will select one of the following options:
Regular Employee
Temporary Employee
Substitute Teacher
Field Experience, Practicum, & Interns
Charter School Employees
Adult Education
Coach
Guest Instructor

You will then select the badge you are purchasing:
Fingerprinting Annual Badge: $6.00
Clearinghouse Renewal: $42.00
Resubmission: $12.00
Badge: $10.00
Clearinghouse Renewal (& Badge): $52.00
Clearinghouse Resubmission Fee (& Badge) $22.00

Important Update: Fingerprinting/Background Screening Process
Due to recent legislative changes, the background screening process for education employees is now centralized under the Florida Department of Education and conducted through the Florida Care Provider Background Screening Clearinghouse. This system, managed by the Agency for Health Care Administration (AHCA), is also used by other state agencies such as DCF and DJJ.

What This Means for New Hires:

• All new recommended hires (instructional and non-instructional) will be checked for existing records in the Florida Clearinghouse.
• New hires not already in the Clearinghouse, will be required to complete new fingerprinting through Fieldprint, the District’s approved vendor.
• An HR representative will email you fingerprinting instructions, including a Fieldprint code needed to register online. Fingerprinting is not conducted at the Fulton-Holland Educational Services Center.
• The $99 Initial Fingerprint Fee is funded by the School District at this time for new hires (regular/temporary) only.
• For questions, please contact HR Operations at fingerprinting@palmbeachschools.org or call (561) 434-8821.

Current Employees for FY2025:

• Current employees (Regular/Temporary) are payroll deducted annually the appropriate fingerprinting/background clearance fees:
  • $6 Annual Maintenance Fee*
  • $19.25 or $18.00 every five (5) years for required resubmission to FDLE and FBI*
• *Florida Statute 1012.32 requires that all School District employees have their fingerprints resubmitted to the Florida Department of Law Enforcement (FDLE) and the Federal Bureau of Investigation (FBI) every five (5) years. The District is charged a fee by FDLE ($6 per person annually and $19.25 or $18.00 per person on the five-year resubmission date). Therefore, all regular employees will have a payroll deduction of either $6 or $19.25 or $18.00 on the first paycheck in June.

Badge Renewals for FY2026:

• Substitutes and temporary workers who need to have badges renewed annually will have to comply with the recent statutory requirements to enter the Florida Clearinghouse.  Please see above.  At this time substitutes and other temporary employees are responsible for the badge renewal fee of $10.00.
• Substitutes should check their District email address for badge renewal procedures.  If there are further questions, please contact Human Resources at the information below.
• Other temporary workers should contact their department head for instructions on badge renewal.

All student teacher interns will have to comply with the recent statutory requirements to enter the Florida Clearinghouse.  Please see above.

Student teacher interns will receive emailed instructions for completing fingerprints and background clearance from Human Resources.  Student teacher interns who have not received instructions prior to their internship start date should first ensure their information has been sent to the School District by their college/university supervisor.  If your information has been sent to the School District then contact HR Operations at fingerprinting@palmbeachschools.org or call (561) 434-8821.   

Please note:  All new fingerprinting is conducted through the vendor company, Fieldprint, and not at the Fulton-Holland Educational Services Center.  The $99 Initial Fingerprint Fee is funded by the School District at this time.

Cost & Procedures

• $99.00 every five (5) years.
• Vendor badges are valid for five (5) years and must re-fingerprint and pay the fee at the time of expiration.

All fingerprinting is completed through a separate company. You must schedule an appointment using directions and a code provided by the School District.

Badge & Clearance Requirements
Vendors who already have a valid blue State of Florida badge must confirm their clearance with the department or school they are working through or contact Human Resources at the information below

All badges must reflect active, valid background clearance to work on school campuses

Important: Due to recent legislative changes, vendors with expired badges must complete new fingerprinting through the Florida Clearinghouse to regain clearance.

How to Schedule Fingerprinting?
Fingerprinting is conducted through a third-party company, Fieldprint, and not at the Fulton-Holland Education Services Center. You must schedule an appointment using a unique code and instructions provided by the School District.

To get started:

• Contact the department or school you are working with to receive the fingerprinting instructions and code
• If you are unsure who to contact, complete this form http://l.sdpbc.net/i89dd or contact Human Resources directly at the information below.

Who Needs to Be Fingerprinted?
All vendors, contractors, and consultants working on school campuses must be fingerprinted and cleared. This includes:

• Bid-awarded vendors/contractors/consultants
• Subcontractors and sub-consultants
• Professional service consultants
• Vendors supporting special events (e.g., food trucks, book fairs, school picture days)
• All employees, including temporary workers, associated with any of the above groups

Fingerprinting Instructions
Note: In April 2024, the previous fingerprinting codes were inactivated and new codes were developed.  In order to make a fingerprinting appointment, you must contact the department or school you work with to receive an updated code.  If you are unsure of which department/school you are working with, then please complete this form http://l.sdpbc.net/i89dd or contact Human Resources directly at the information below.

How to Get Fingerprinting Directions?
Contact the department or school(s) that you will be working with or providing services. The point of contact will provide you with fingerprinting instructions and your specific code for registering with Fieldprint, Inc.

Why a Special Code?
You need to receive a specific fingerprinting code to track which department or school you are working with.  Failure to use the code provided will result in your background not being received and your fee lost.

Not Sure Which Department or School?
If you do not have a point of contact at a dept/school, complete this form: http://l.sdpbc.net/i89dd. A team member from Human Resources will contact you.

Already Have a Blue State of Florida Vendor Badge? 
Save time and money by contacting Human Resources.

Are you a company owner/manager and want to pay for your employees’ fingerprinting fees?
Call our office in Human Resources and we will provide you the information to create an account with our fingerprinting company.  Once you create an account you will get invoiced for your employees’ fingerprinting fees.

Mandatory Reporting of Arrests
Once vendors are cleared to work on campuses, they are mandated by Florida law to report any disqualifying arrests. Vendor employees and vendor companies should report arrests to Human Resources at the information below. Vendors with disqualifying offenses are not allowed on campuses. Failure to report arrests may result in being prohibited from working with the School District and constitute a violation of Florida Statute 1012.467.

The following Florida Statutes govern the fingerprinting, clearance, and self-reporting of arrests. Recent legislative changes have been made that require all education employees and vendors to have a profile and clearance in the Florida Clearinghouse::  

• 435.12 Care Provider Background Screening Clearinghouse
• 1012.32 Qualifications of Personnel
• 435.07 - Exemptions from Disqualification
• 1012.465  Non-Instructional School District Employees and Contractors
• 1012.467  Non-Instructional Contractors Permitted Direct Student Contact
• 1012.468  Exceptions to Certain Fingerprinting and Criminal History Checks
• In addition, vendors that will have direct contact with students must adhere to these Florida statutes:
  • 1012.315  Screening Standards
  • 435.04  Level 2 Screening Standards

Contact Human Resources: (561) 434-8821 or Fingerprinting@palmbeachschools.org

Due to recent legislative changes requiring education employees and vendors to be entered into the Florida Clearinghouse, the School District no longer conducts background screenings for charter school employees or vendors.

If you are applying to work with a charter school or vendor organization, please contact that school or organization directly for their fingerprinting and background screening procedures.