Electronic waste, or “e-waste” as it is commonly called, is generated on every school campus and at every District facility. The term “e-waste” can include many types of devices, as well as the many accessories associated with those devices. Unfortunately, most electronic equipment contains hazardous materials (e.g., heavy metals, fire retardants) which are harmful to human health and the environment if not disposed of properly. This webpage provides guidance on the proper procedures for managing e-waste in the District. This program applies only to those e-waste items listed in the column to the right, "Acceptable Items".
How to Store E-Waste
Each school and ancillary facility should store E-waste in a secure and dry area, preferably in a central location.
GAYLORD BOX: Schools or facilities may order a "Gaylord" box for storage of miscellaneous E-waste, such as computer accessories. This box is 4' x 4' and comes with a wooden pallet that is placed beneath the box. Your school or facility needs to select an appropriate place for Gaylord box placement, keeping in mind that the door to the area should be wide enough to accommodate a pallet jack. In addition, the area needs to be a secure and indoor location that is protected from the weather and other adverse conditions. Some schools make arrangements to keep their Gaylord box in the custodial receiving area. It is acceptable if schools choose not to have a Gaylord box due to space limitations. Important, this box is for miscellaneous e-waste items only! Please read next section below for storage requirements for CPUs, laptops, LCDs and monitors.
• To request a E-waste collection box, go to https://goo.gl/forms/BJ1T7ENP0pkOUsl32
• Optional, download a printable page-sized poster to apply to your box once it arrives, Click here for ELECTRONIC WASTE poster for Gaylord Box
COMPUTERS, LAPTOPS, LCD's & MONITORS: These items should NOT be placed in a Gaylord box, since they may break when placed in the box. Instead, these items should be stored in one of the following ways: on a separate pallet, in stacks of like items, on shelves, in an empty classroom or closet, or on media carts. These items will be field counted, stacked, palletized, and shrink-wrapped by the vendor at the time of pickup.
How to Schedule An E-Waste Pickup
Once the Gaylord box is three-quarters (3/4) full and/or schools have collected the equivalent of at least one (1) pallet of materials (e.g., 40-50 CPUs, 25-40 monitors), schools and facilities may submit a pickup request. Ensure that all the materials are gathered in one location to the greatest extent possible.
To request a pickup, submit an Electronic Waste Pickup Request Form with all the required information. Pickups will occur within 20 business days from the date of the request for service. The vendor will contact you in advance to let you know your scheduled day. You must confirm the date with the vendor. In addition, you (or a designee) must be present during the entire length of the pickup to ensure that only the correct items are collected by the vendor. At the time of pickup, schools will asked to sign a "Pickup Sheet". This document will be provided by the driver and will list an infield count of the types and number of items that are being collected.
How to Protect the Security of Computer Data
Data loss prevention is very important to the District. As such, the Information Technology Department is in the process of developing a new District policy that will address all aspects of data loss prevention. Integrated into the new policy will be a comprehensive set of standards, "Guidelines for Media Sanitation". The policy will provide specific guidance to District personnel responsible for data security. Questions about computer security and data destruction should be directed to the IT Service Desk (PX 44100 or (561) 242-4100) for routing to the appropriate personnel.
Maintain Proper Records
It is the school or department's responsibility to properly transfer and dispose of assets in PeopleSoft (or Destiny, if applicable) prior to requesting a pickup. It is also recommended that schools and/or departments maintain their own record of all school property.
The new procedure for disposal and/or transfer of assets is to use PeopleSoft, refer to bulletin #PD 17-307 CFO. The Property and Transfer Form 0082 will no longer be accepted. If you have questions, contact Capital Assets, Karen Davies at PX 21195.
For more information, visit the Capital Assets webpage including job aides: https://www.palmbeachschools.org/accounting/capitalassets/
How to Handle Other Common Recyclable Materials
Rechargeable batteries should be collected in the blue, labeled, 5-gallon bucket provided by the District’s Environmental & Conservation Services Department (ECS). Containers can be obtained and pickups scheduled by calling ECS at 561-684-5154 (PX 45154).
The only types of batteries that will be accepted are:
- Nickel-Cadmium (or, “Ni-Cad”)
- Nickel-Metal Hydride (or, “NiMH”)
- Small sealed lead-acid
- Lithium ion
No single-use alkaline batteries will be accepted in the blue bucket—these can be thrown in the regular trash.
Note: Keep batteries in laptops if disposing of them as E-waste.
District-owned cell phones
District-owned cell phones are to be returned to the District's service provider, Sprint, in care of the Helen Hironimus in the Information Technology Department. These phones are covered by a trade-in program managed by Sprint and therefore, should NOT be recycled in any other manner.
Ink and toner cartridges & personal cell phones
Ink & toner cartridge and personal cell phone recycling services are provided by the District's vendor, Dade Recycling. The company will place a bin at your school and then when the bin is full, they will pick it up and issue the school a check for the proceeds. It's as easy as that! Read the 2010 Bulletin for important details.
Fluorescent Light Bulbs and Projector Bulbs
Fluorescent light bulbs contain mercury and must therefore be recycled and not disposed in the regular trash. Schools and ancillary facilities may call 321-952-1516 to arrange for a pickup by the District's approved vendor, AERC Recycling Solutions, Inc., when a minimum of ten (10) boxes of spent fluorescent bulbs have been accumulated. Please refer to the 2017 Bulletin PD 17-230 COO for additional details, including on-site storage and labeling requirements.
2017 Fact Sheet
- Laptops, netbooks, notebooks, tablets (units 5 years or older; for computers less than 5 years old, see Purchasing Manual)
- PC towers/CPUs (units 5 years or older; for computers less than 5 years old, see Purchasing Manual)
- Portable disk drives
- Hard disk drives
- Blade servers
- Small-scale servers
- Monitors (CRTs and flat-screen LCDs) - do not place in a Gaylord box
- Hard drives
- Power and network cables
- Docking stations
- Network hubs
- Small desktop printers
- Label printers
- Fax machines
- Video cassette recorders (VCRs)
- DVD players
- CD players
- Cassette tape players
- Blu-ray players
- Flash drives
- Electronic circuit boards and components
- Switching boxes
- Laser pointers
- Uninterruptible power supplies (personal and network)
- Small appliances
- Most items that have a plug
If you need to recycle an item not found on this list, or if you have any questions, please contact: