Public Meeting Announcement: Workshop for School Board Policies: 11/5/2025
RULE TITLE: Construction Oversight and Review Committee
RULE NUMBER: Policy 1.093
SUBJECT AREA TO BE ADDRESSED: The proposed revised policy updates section 1.093.3 to exclude information that would compromise security, revises key areas that CORC would review, and modifies how change orders and contingencies are reported to CORC, section 1.093.4 modifies the makeup of the CORC members to provide flexibility to the Board when choosing representatives.
CONTACT: Michael Tubiolo, Director of Construction (michael.tubiolo@palmbeachschools.org)
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RULE TITLE: Artificial Intelligence (AI)
RULE NUMBER: Policy 2.505
SUBJECT AREA TO BE ADDRESSED: This policy establishes guidelines for the responsible, ethical, and innovative use of Artificial Intelligence (AI) by students and staff.
CONTACT: Rebecca Smykla, Director, Educational Technology (rebecca.smykla@palmbeachschools.org)
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RULE TITLE: Heating, Ventilation and Air Conditioning (HVAC) Systems - Repeal
RULE NUMBER: Policy 7.07
SUBJECT AREA TO BE ADDRESSED: This policy is being repealed.
CONTACT: Michael Tubiolo, Director of Construction (michael.tubiolo@palmbeachschools.org)
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RULE TITLE: Construction Change Orders
RULE NUMBER: Policy 7.22
SUBJECT AREA TO BE ADDRESSED: The proposed revised policy updates section 7.22.3 to add the definitions for “Board Approved”, “Contract Amendment”, “Contractor”, “Pre-Approved”, removed the definition for “Major Construction project” and “Minor Construction project”, section 7.22.4 adds language regarding Florida Statute 218.755, section 7.22.6 adds language for prompt processing of change orders due to the statute, section 7.22.7 modifies the delegated authority levels of staff, sets a cumulative level of changes based on project value, and creates a pre-approval process for change orders that exceed delegated authority, section 7.22.8 modifies emergency changes to change directives to expedite emergency cases, 7.22.9 broadens the way a change order can be presented and evaluated, section 7.22.10 clarifies general counsel’s review regarding contract amendments, section 7.22.11 revises how change orders are reported to CORC to align with 1.093.
CONTACT: Michael Tubiolo, Director of Construction (michael.tubiolo@palmbeachschools.org)
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RULE TITLE: Use of Contingency Funds for Construction Projects
RULE NUMBER: Policy 7.225
SUBJECT AREA TO BE ADDRESSED: The proposed policy updates section 7.225.3 to add new definitions for “Allowance”, “Architect’s Contingency Use Authorizations”, “Board Approved”, “Capital Contingency”, “Constructability initiative”, “Construction Contingency”, “Contractor Errors and Omissions”, “Design Contingency”, “Project Contingency”, “Regulatory Agency”, “Supporting District Department”, “Unforeseen Condition”, section 7.225.4 revises language regarding the categories of contingency, section 7.225.5 removes delegated authority levels and mandates staff review contingency use to align with policy, section 7.225.7 revises language around reporting to align with changes in policy 1.093.
CONTACT: Michael Tubiolo, Director of Construction (michael.tubiolo@palmbeachschools.org)
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RULE TITLE: Retainage Withheld on Construction
RULE NUMBER: Policy 7.23
SUBJECT AREA TO BE ADDRESSED: The proposed revised policy updates section 7.23.1 to align with Fla. Stat. 255.078. Removes language that conflicts with the statute and removes language that is no longer applicable.
CONTACT: Michael Tubiolo, Director of Construction (michael.tubiolo@palmbeachschools.org)
PUBLIC MEETING NOTICE: Development Workshop of the proposed rule is anticipated to be held on November 5, 2025. The Workshop will follow other Board meetings that are scheduled to begin at 2 p.m. in the Boardroom at 3300 Forest Hill Boulevard, West Palm Beach, Florida. AGENDA: An agenda will be available by October 30, 2025 on the District’s web site at:
https://go.boarddocs.com/fl/palmbeach/Board.nsf/goto?open&id=DMMKDG515B96
Pursuant to the provisions of the American with Disabilities Act, any person requiring special accommodations to participate in this hearing is asked to advise the agency at least 48 hours in advance by contacting Toni Sinclair, Board Clerk at 561-434-8136. A person may submit written comments (12 copies) about the proposed action to the Clerk no later than the time of the public hearing. This hearing is open to the public and public comment is accepted on this matter. Please contact the Clerk at the number provided prior to noon the day of the meeting, or by submitting a blue card to the Clerk at the meeting prior to start of meeting.