Records Retention and Disposal

  • Records Retention Schedule

    The District’s Records Retention Schedule has been revised in accordance with the State’s General Records Schedule. This current schedule should be used to identify record retention requirements for all district academic and administrative records.

    The Records Retention Schedule should be consulted during any records inventory process, any time the records are to be relocated, and any time record disposal is considered.

    All schools and departments are encouraged to review the records series and retention periods in the Records Retention Schedule and be guided by the requirements and qualifications that apply to records.  If a school or department maintains records that are not covered under the Palm Beach County School District Records Retention Schedule, contact Records Management. 

    NOTE: All previous Record Retention Schedules are obsolete and should be discarded.

    Records Disposal

    When any records disposal is considered, the Palm Beach County School District Records Retention Schedule must be consulted. Once records have met or exceeded the retention requirements and qualifications set forth in the retention schedule, the record series category can be destroyed.

    To assist schools and departments in the records disposal process, the Records Management Office develops the annual Records Disposal Certification. Before the Records Disposal Certification bulletin is distributed to all schools and departments, it is approved by the District's General Counsel and the Internal Auditor. A complete description of the Records Disposal Certification process is located below.

    Click here to access the Records Disposal Certification Bulletin.

    Click here to access the Records Disposal Certification (Form 0783).